General Terms and Conditions

Information Notice

This information notice is an accompanying document to a request to provide information for the registration purposes related to the international conference “Transition to the green economy” (hereinafter “T2gE”), implemented in the framework of the T2gE project which, has received funding from the European Union’s Horizon 2020 research and innovation programme under grant agreement No 724 052. The T2gE project was launched on the 1st June, 2015. The Slovak Environment Agency is the managing partner of the project and is responsible (i.e., data controller) for the processing of data within the scope of the online registration.

Purpose of the online registration

T2gE will be an event of major strategic nature during the Slovak Presidency of the European Council. Conference will bring together a broad spectrum of stakeholders. Its ambition is to improve understanding of the green economy concept, identify conclusions and pathways for transition as well as to involve and mobilise various actors and stakeholders in the discussions of possible future actions. In the current stage of the project, the participating partners seek to collect the necessary level of information from all individuals that wish to attend T2gE conference in order to guarantee its excellence from the organizational, security and content perspective.

Requested information

For the purposes of this online registration we do not intend to process any other personal data apart from the information related to your official capacity. The T2gE project has no intentions to obtain special categories of data, as defined in Directive 95/46/EC. Also, we do not intend to process confidential data. We kindly ask you to identify, whether data you share are considered to be classified, confidential, or restricted information that is subject to legal, organisational or security requirements under your governing law. In case, you identify that you provide us with classified, confidential, or restricted information, we will take appropriate security measures to protect against unauthorized access and misuse of this data.

Use of obtained information

The T2gE partners will not distribute data obtained from you to third parties outside the scope of the T2gE project. However, please note, the obtained information, with an exception of personal data, which is not identified as restricted or classified information, will be used to prepare output related to the deliverables of the T2gE project. Consequently, this means that the obtained data may be published and become available to the general public.

Contact details

For more information about the T2gE project and its partners please visit: www.t2ge.eu.

For more information about the T2gE conference: manager.t2ge@sazp.sk

Photographs

T2gE organisers would like to take your photograph for promotional purposes. These images may be sent out to the media with a press release, used for our publications or on our website.

By checking this box you agree to allow T2gE Organisers to take pictures of you on the event and grant permission for these to be used by T2gE and its project partners to promote T2gE in publications, press articles, promotional material and websites, exclusively for non-profit making purposes.

Participant’s consent

By checking this box, I agree with the conditions stated above. I am informed and take note that I have a right to access, update, rectify and delete my personal data provided to the T2gE project.

According to Article 2 of Directive 95/46/EC, personal data means “any information relating to an identified or identifiable natural person ('data subject'); an identifiable person is one who can be identified, directly or indirectly, in particular by reference to an identification number or to one or more factors specific to his physical, physiological, mental, economic, cultural or social identity,” special categories of data (sometimes referred to as sensitive data) include information about “racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, and the processing of data concerning health or sex life.”

Cookies

A cookie is a small piece of data that a website asks your browser to store on your computer or mobile device. The cookie allows the website to "remember" your actions or preferences over time.

Most browsers support cookies, but users can set their browsers to decline them and can delete them whenever they like.

Description

Websites mainly use cookies to:

  • identify users
  • remember users' custom preferences
  • help users complete tasks without having to re‑enter information when browsing from one page to another or when visiting the site later.

Cookies can also be used for online behavioural target advertising and to show adverts relevant to something that the user searched for in the past.

How are they used?

The web server supplying the webpage can store a cookie on the user's computer or mobile device. An external web server that manages files included or referenced in the webpage is also able to store cookies. All these cookies are called http header cookies. Another way of storing cookies is through JavaScript code contained or referenced in that page.

Each time the user requests a new page, the web server can receive the values of the cookies it previously set and return the page with content relating to these values. Similarly, JavaScript code is able to read a cookie belonging to its domain and perform an action accordingly.

What are the different types of cookies?

A cookie can be classified by its lifespan and the domain to which it belongs. By lifespan, a cookie is either a:

  • session cookie which is erased when the user closes the browser or
  • persistent cookie which remains on the user's computer/device for a pre-defined period of time.

As for the domain to which it belongs, there are either:

  • first-party cookies which are set by the web server of the visited page and share the same domain
  • third-party cookies stored by a different domain to the visited page's domain. This can happen when the webpage references a file, such as JavaScript, located outside its domain.

EU legislation on cookies

EUROPA websites must follow the Commission's guidelines on privacy and data protection and inform users that cookies are not being used to gather information unnecessarily.

The ePrivacy directive – more specifically Article 5(3) – requires prior informed consent for storage or for access to information stored on a user's terminal equipment. In other words, you must ask users if they agree to most cookies and similar technologies (e.g. web beacons, Flash cookies, etc.) before the site starts to use them.

For consent to be valid, it must be informed, specific, freely given and must constitute a real indication of the individual's wishes.

However, some cookies are exempt from this requirement. Consent is not required if the cookie is:

  • used for the sole purpose of carrying out the transmission of a communication, and
  • strictly necessary in order for the provider of an information society service explicitly required by the user to provide that service.

Cookies clearly exempt from consent according to the EU advisory body on data protection- WP29pdf include:

  • user‑input cookies (session-id) such as first‑party cookies to keep track of the user's input when filling online forms, shopping carts, etc., for the duration of a session or persistent cookies limited to a few hours in some cases
  • authentication cookies, to identify the user once he has logged in, for the duration of a session
  • user‑centric security cookies, used to detect authentication abuses, for a limited persistent duration
  • multimedia content player cookies, used to store technical data to play back video or audio content, for the duration of a session
  • load‑balancing cookies, for the duration of session
  • user‑interface customisation cookies such as language or font preferences, for the duration of a session (or slightly longer)
  • third‑party social plug‑in content‑sharing cookies, for logged‑in members of a social network.

Use on T2GE

The use of cookies on T2GE is allowed under certain conditions. You should take the following steps.

  1. Ask yourself whether the use of cookies is essential for a given functionality, and if there is no other, non‑intrusive alternative.
  2. If you think a cookie is essential, ask yourself how intrusive it is: what data does each cookie hold? Is it linked to other information held about the user? Is its lifespan appropriate to its purpose? What type of cookie is it? Is it a first or a third‑party setting the cookie? Who controls the data?
  3. Evaluate for each cookie if informed consent is required or not:
    • first‑party session cookies DO NOT require informed consent.
    • first‑party persistent cookies DO require informed consent. Use only when strictly necessary. The expiry period must not exceed one year.
    • all third‑party session and persistent cookies require informed consent. These cookies should not be used on T2GE sites, as the data collected may be transferred beyond the EU's legal jurisdiction.
  4. Before storing cookies, gain consent from the users (if required) by implementing the Cookie Consent Kit in all the pages of any website using cookies that require informed consent.
  5. Inform users about the use of cookies in plain, jargon‑free language in a dedicated "cookie notice" page linked from the service toolbar of the standard templates. This page should explain:
    • why cookies are being used, (to remember users' actions, identify users, collect traffic information, etc.)
    • if the cookies are essential for the website or a given functionality to work or if they aim to enhance the performance of the website
    • the types of cookies used (e.g. session or permanent, first or third‑party)
    • who controls/accesses the cookie‑related information (website or third‑party)
    • that the cookie will not be used for any purpose other than the one stated
    • how users can withdraw consent.

Cookie Consent Kit

The cookie consent solution is a JavaScript‑based kit that, after some site‑specific configuration, will automatically add a header banner to the page. This header banner will disappear once the user has accepted or refused the cookies used on the site.

This solution provides the following functionalities:

  • JavaScript to automatically display the header banner in 24 languages
  • a wizard to declare your cookies and the link to your cookies notice page
  • a JavaScript API with methods and functions that help to prevent prior storage of cookies
  • a corporate‑consent cookie to remember the choice of the user across websites
  • a template for the cookie notice page.

This is a central service: you have to include the JavaScript file on your website and add a one‑site‑specific configuration file listing the cookies you are using. You will also have to add a short HTML parameter to every element in your site that sets a cookie.